Human Resources Coordinator

Job Description

The Human Resources Coordinator supports the Director of Human Resources with the day-to-day administration of Human Resources programs and processes. As a key representative of the HR department, the Coordinator is often the first point of contact for applicants and team members and plays an important role in providing responsive, courteous, and helpful service to our internal guests. This position also maintains employee records, supports compliance with applicable employment requirements, and coordinates required documentation and follow-up.

Duties and Functions

• Approach all encounters with applicants, team members, and individuals seeking assistance from Human Resources in an attentive, friendly, courteous, and service-oriented manner.
• Explain benefit enrollment options and assist team members with benefits-related questions and processes.
• Coordinate the new hire process, including scheduling interviews, contacting candidates, processing pre-employment documents, and confirming required steps are completed accurately and on time.
• Coordinate termination paperwork and prepare required documents for termination meetings.
• Administer Form I-9 completion and maintain related records in accordance with established procedures.
• Enter new hires, employee changes, and terminations into the payroll system accurately and promptly.
• Review HR documents, records, and system entries for accuracy and completeness.
• Ensure required workers’ compensation reports are completed and submitted and assist managers with claim coordination and follow-up with the clinic as needed.
• Maintain applicable logs and records for leaves of absence, orientation, and other HR processes.
• Track missing or incomplete documentation, follow up promptly, and keep open items moving through completion.
• Take ownership of assigned work by tracking deadlines, following through on open items and corrections, and raising questions or potential concerns promptly.
• Use initiative and sound judgment to identify related steps and next actions in HR processes.
• Confirm required employment law postings are current.
• Maintain current and accurate information on team member bulletin boards, Beekeeper, and other employee communication channels.
• Coordinate required team member training and orientation, including scheduling sessions, preparing materials, maintaining attendance and completion records, and following up on outstanding requirements.
• Participate in the Safety Committee.
• Assist with planning and coordination of team member events, including meetings, picnics, and other activities.
• Support the consistent application of company policies and procedures.
• Perform other duties as assigned by the Director of Human Resources.

Job Requirements

• College degree required, preferably with a focus in Human Resources.
• One to three years of administrative experience; hospitality experience preferred.