posted January 16, 2025

AP General Cashier

Compensation: N/A

Job Description

JOB DESCRIPTION

Position: Accounts Payable                                              Classification: Non-Exempt

Department: Accounting                                                    Department Head: Director of Finance

Reports to: Director of Finance

Welcome to Conrad Nashville. We offer luxurious accommodations and exceptional service in the ever-evolving Nashville hospitality industry. Join our dynamic team, learn and grow in a culture of collaboration. Our priority is your well-being, which is why we offer competitive compensation packages, healthcare insurance, 401k plans, and team member discounts. Living and working in Nashville provides access to diverse cultural attractions, entertainment venues and culinary experiences. At Conrad Nashville, you can make a positive impact and be part of a world-class hospitality brand. Join us and discover all that we have to offer.

Job Summary

Accounts Payable Clerk is responsible for managing the hotel’s financial transactions related to vendor invoices, ensuring timely and accurate processing of payments for goods and services. This role plays a critical part in the hotel's overall financial operations, helping maintain vendor relationships and ensuring smooth business operations.

Job Duties

• To maintain the General Ledger, properly record financial transactions, prepare accurate reporting for internal and external use and analyze financial and non-financial information.
• Prepare and analyze all Income Journals as required
• Rooms
• Banquets
• Food - Beverage
• Fitness Center
• Assist Department Managers in information requests and analysis
• Prepare Month end journal entries accordingly
• Open communication with all departments
• Reconcile Invoices from Third Party vendors to determine commissions and process payments
• Complete special projects as assigned by the Director of Finance and Assistant Director of Finance
• Reconcile Sales Tax for all revenues
• Balance and Process credit card batches daily
• Overseeing of Employee cashiers Bank Audit monthly
• Preparation and distribution of the Flash Report daily
• Preparation and analysis of all Daily work:
• Revenue
• Allowances
• Complimentary checks
• Organize, file and maintain all records, paperwork
• Prepare, analyze and distribution of the Daily Report
• Manage billing and AR accounts
• Prepare invoices
• Prepare claims for reimbursement
• Follow up on unpaid invoices and rejected claims.
• Work with managers to improve billing and collection processes.
• Work with auditors during company audit.
• Responsible for all activities related to desk audit and audits
• Knowledge of ADP (Time Saver) a plus
• Opera

• Perform any other responsibilities that may arise.

Education and Experience

• Strong math skills
• Detailed oriented in handling financial transactions and reconciling accounts
• Ability to maintain accurate records
• Good communication and organizational skills
• Strong computer skills
• College degree in hotel or business administration preferred

Skills & Abilities

• Excellent time management skills
• Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, guests etc.
• Passion for hospitality and customer service focused.
• Team player
• Self-starting personality with an even disposition.
• Can communicate well with guests, supervisors and coworkers.
• Ability to comprehend and follow instructions from supervisor. 
• Experience in similar 5-star establishment
• Extensive experience in a similar operational area
• The specific strategic or operational knowledge needed to perform the job
• Consider processes and operational knowledge
• Understanding the software potential of the PMS in order to maximize the usage of this, and manage the configuration
• Financial accounting processes
• Training systems
• Hotel or Industry - legislation: Health - Safety, licensing; employment law
• A second language would be preferable

Physical Requirements

• Tasks are performed indoors, temperature can be very hot with or without control of environmental systems.
• Requires manual dexterity. 
• Must be flexible to work any day of the week, weekends, and holidays if assigned.

Benefits:

• 401k after 90 days, fully vested, company match to 4%
• Medical (3 plan choices)
• Dental (2 Plan choices)
• Vision
• Employee Assistance Program (EAP)
• Flexible Spending Account (FSA)
• Paid Time Off 
• Hilton Honors Team Member Discounts
• Northwood Hospitality Discounts 

EEO and ADA Statements

Conrad Nashville is an Equal Opportunity Employer. We support and encourage diversity in the workplace.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.