posted April 1, 2025

Sales Coordinator

Compensation: $18.00 to $20.00 per hour

Job Description

Job Summary 

The Sales Coordinator provides administrative and logistical support to the sales and events team, the Director of Sales & Marketing (DOSM) and the General Manager of the hotel. 

Job Duties

• Assigns, loads, and distributes all leads and other new business that comes into the sales department through a variety of outlets and lead generation systems. Maintains lead log and monthly report based on lead amounts. 
• Answers incoming calls to the executive office and sales department; assists callers or transfers calls to the appropriate team member in a prompt and professional manner. Provides information and promotes the hotel’s facilities and services to prospective groups and meetings. 
• Assists with preparing sales proposals and contracts as needed, often communicating with clients on Sales Manager’s behalf. 
• Loads space or rooms into system as needed to assist Sales Managers. 
• Takes minutes for Sales and events meetings. 
• Runs event order distribution on a weekly basis
• Coordinates amenities for VIP guests for in-house events. Enters amenities into go-concierge and creates welcome cards if needed. 
• Generates reports through CI/TY as needed or as requested by DOSM or Sales Managers. 
• Maintains and orders office supplies, amenity cards, and business cards for department. 
• Awards loyalty points for events in MGS Loyalty System. 
• Processes invoices and expense reports and enters into Birchstreet.